Privacy Policy

This Privacy Policy explains how Civexa Corporation (“Civexa,” “we,” “us”) collects, uses, shares, and protects information submitted through our website, including contact forms and RFQ submissions.

Last Updated: December 2026

Information We Collect

We may collect the following types of information when you use our website:

A) Information you provide

• Full name
• Company name (optional)
• Email address
• Phone number
• Message details
• RFQ-related materials you upload (examples may include RFQs, SOWs, BOMs, drawings, photos, and technical specifications)

B) Information collected automatically

• IP address and device information
• Browser type and operating system
• Pages viewed and time spent on pages
• Approximate location (derived from IP)
• Cookie and analytics data (see “Cookies” below)

How We Use Information

We use collected information to:

• Respond to procurement inquiries and requests for quote (RFQs)
• Evaluate requirements and prepare quotes
• Communicate with Contracting Officers, prime contractors, and procurement teams
• Improve website performance, accessibility, and security
• Maintain internal records for operational and compliance purposes

RFQ Uploads and Sensitive Information

Please do not upload classified information, controlled unclassified information (CUI), or any information restricted by your agency/company policies unless you have confirmed an approved method for transfer.

If an uploaded file contains sensitive data, we will handle it in a commercially reasonable manner, but we cannot guarantee suitability for any specific government security classification unless a separate written agreement is in place.

Cookies and Analytics

We may use cookies and similar technologies to:

• Enable core site functionality
• Remember preferences
• Measure traffic and improve user experience

You can control cookies through your browser settings. Disabling cookies may impact site functionality.

Sharing of Information

We do not sell your personal information.

We may share information only as needed with:

• Service providers supporting website hosting, security, or form processing
• Shipping/logistics or vendor partners involved in fulfilling your request (only the minimum necessary)
• Legal or regulatory authorities when required to comply with law or valid requests

Data Security

We use administrative, technical, and organizational safeguards designed to protect information submitted through the site. This includes transmitting data using SSL/TLS encryption (HTTPS).

No method of transmission or storage is 100% secure. We encourage users to avoid submitting unnecessary sensitive information through web forms.

Data Retention

We retain information only for as long as necessary to:

• Respond to inquiries
• Support quoting and procurement processes
• Maintain business records and comply with legal obligations

Your Choices

Depending on your location, you may have rights to request access, correction, or deletion of your personal information.

To make a request, contact us using the information below.

Accessibility

Civexa aims to provide a website that supports accessibility standards, including Section 508 considerations.
If you experience accessibility issues, please contact us so we can assist.

Contact Us

Email: contact@civexacorp.com
Phone: 1.725.600.0236 (PST)